Article I: NAME
The name of this organization shall be the Sagadahoc County Republican Committee, herein referred to as the Committee.
Article II: MISSION
The Committee shall further the principles and ideals of the Republican Party through cooperation with and support of local, state and national Republican committees, members of the Maine State legislature, and all other applicable Party organizations.
Furthermore, it shall strengthen the Party in the county by encouraging all persons to register and enroll in the Party, encouraging voter turnout in all elections, and the recruiting, training, electing and supporting of Republican public office holders, and respective Republican nominees for office. To this end, they shall issue such publicity and arrange such events as may be deemed necessary in the furtherance of its purposes.
Article III: MEMBERSHIP
The membership of the Committee shall be as follows:
Section I: Two delegates from each municipality (town/city) plus one additional delegate for every 1,000 Republican enrolled voters, or portion thereof, in excess of the first 1,000 according to the most recent official figures available from the office of the Maine Secretary of State. Delegates shall be chosen as prescribed by each municipality in Sagadahoc County. These members shall serve a two-year term. If any municipality fails to so choose, then the County Caucus at the Republican state convention may elect any registered Republican resident of that municipality to the Committee. Any member not attending three consecutive meetings shall be dropped from Membership. The municipal chairperson will be asked to replace delegates absent from three consecutive meetings.
In the case of vacancies for any reason, the municipal committee shall propose a new member in accordance with their own by-laws. IN the event such municipal committee fails to act within a reasonable period of time (sixty days), the Committee shall accept any registered Republican resident of that municipality to fill the unexpired term.
Each municipal delegate to the Committee shall be entitled to one vote on all questions at any meeting. In the event that a duly chosen delegate shall not be able to attend a particular meeting his/her voting rights may be transferred to another registered Republican resident of that municipality chosen by all of the registered Republican residents of that municipality present at that meeting.
Section II: All Republican elected state and county officials, municipal chairpersons, and county residents who are members of the Republican State Committee shall be ex-officio members.
Ex-officio members shall be entitled to one vote on all questions at any meeting, IF PRESENT. No Ex-officio member shall be entitled to vote by proxy.
Section III: The officers, as set out in Article IV, shall be full members of the Committee. They shall be upheld to the same attendance standards as municipal delegates and shall be entitled to one vote on all questions at any meeting. In the event that an officer shall not be able to attend a particular meeting he/she may proxy his/her vote in writing on any specific issue through another officer.
Article IV: OFFICERS AND ELECTIONS
The officers of the Committee shall be a Chairperson, Vice Chairperson, Secretary, Treasurer-Finance Director, each having the powers and duties customarily applying to the respective office.
The officers shall be elected biennially at the first regular meeting after the general election. Nominees may be from outside the Committee membership. All Republicans registered in Sagadahoc County are entitled to vote in the Officers elections. This meeting of the Committee shall be called to order by the senior State Committee person for this county, in attendance.
In the event of a vacancy in any of the officer positions for any reason, at any other time, it shall be the duty of the ranking officer to call for and convene a meeting of the County Committee for the election of a replacement. Said county meeting shall be held only after the due notice requirements set forth in Article VI are met, except that the ending election must be prominently highlighted in the call of the meeting notice. The meeting shall be presided over by the ranking officer. As in the biennial election, nominees for replacement need not be Committee members. Election of such a replacement shall be by a majority of those Committee members present at the meeting, provided that such meeting shall consist of a quorum as set forth in Article VII.
Article V: EXECUTIVE COMMITTEE
The membership of the Executive Committee shall be as follows:
Section I: The officers of the County Committee as set out in Article IV.
Section II: The current State Committeeman and State Committeewoman for Sagadahoc County.
Section III: The Chairperson may appoint up to two municipal delegates from the County Committee to serve on the Executive Committee except that the delegates may not serve from the same municipality.
Section IV: The Executive Committee shall be empowered to act in the name of the Committee in such cases where a quorum cannot be obtained and the timeliness of action is necessary except that the Executive Committee shall not be authorized disbursement of funds in excess of 50% of the current on-hand balance until approved by the Committee as a whole. All decisions by the Executive Committee are by simple majority.
Article VI: MEETINGS
A meeting of the Committee may be held at any time upon the call of the Chairperson or by the Executive Committee, or upon written petition of at least six members of the Committee filed with the Secretary.
Due notice of any meetings of the Committee shall be given in writing, by telephone, or mailed (USPS or E-MAIL) to the members at least five business days before such meeting is to be held. The notice shall contain the type, time and place of such meeting and the purposes of such meeting.
In order to allow the maximum flexibility within the Committee the use of a virtual meeting, such as video conference or voice call may be used if the technology is available. All decisions will be recorded in the minutes of the next regular meeting.
“Robert’s Rules of Order, Newly Revised” shall prevail at all meetings of this Committee.
Article VII: QUORUM
Seven members of the Committee shall constitute a quorum, provided that a majority of the Officers are present.
Article VIII: AMENDMENTS
These by-laws may be amended at any County Committee meeting by a two-thirds vote of the members present at such meeting, provided a notice in writing of the proposed amendments is mailed (USPS or E-MAIL) to each member at least twenty one days prior to the meeting.
Includes changes approved at the 23 October 2012 meeting.